General Information and Policy Agreement

At the Alpine Country Club, all functions are handled on a personalized basis by offering specialty menus and planning each detail together with our professional staff.  We are committed to making your event truly memorable for you and your guests.

Decorations, Displays, Entertainment 
Our Catering/Sales Department will be pleased to assist you in recommending flowers, centerpieces, musicians or any entertainment to compliment your special occasion.  Any and all displays and decorations are subject to approval by a representative of the Alpine Country Club.  Nothing may be tacked, pinned, taped, etc. to walls.

The Alpine Country Club provides a choice of white or ivory linens and colored napkins.  Specialty linens may be rented.

Specialty Cakes
You are welcome to bring in your own specialty cake.  Delivery and set up time is 1 ½ hours prior to the event.  When the cake is delivered, it must be placed in the exact designated area.  Due to limited space, the Club is unable to store your cake or cake pillars, etc. in advance or upon conclusion of your event.  The Club will cut and serve your cake for a fee of $2.50, however this fee will be waved if you order one server dessert from the Alpine Country Club.

Guests are to provide their own centerpieces.  Delivery and set up time is 1 ½ hours prior to the event.  Your florist is responsible for placing your arrangements in the appropriate locations.  All floral equipment must be removed at the conclusion of your event.

Please inform your Sales Representative if you will be having party favors.  Please note that the State of Rhode Island does not permit the distribution of alcoholic beverages as favors.

Reservation of Your Date
There will be a One Thousand Five Hundred Dollar deposit required for the reservation of our Grand Ballroom.  This One Thousand Five Hundred Dollar payment will be applied to your final bill.  We cannot reserve any date until the full deposit has been received.  Please note that in the event of the cancellation of your reservation, the entire deposit is non-refundable and non-transferable.   All prices are subject to 20% service charge and RI State Sales Tax.  All prices are subject to change. 

The Alpine Country Club’s Ballroom is available seven days a week at the following times- Daytime events: 10:00AM - 4:30 PM, Evening events: 6:00PM -12:00Am.  During a daytime event, bands and disc jockeys must finish playing at 4:00PM.  During an evening event, bands and disc jockeys must finish playing at 12:00 AM.  Bar service will end with the conclusion of your entertainment.  Beyond a six hour period an additional fee will be incurred of $150.00 per hour.

Rehearsal Dinner
If you confirm your wedding reception at the Alpine Country Club, you will receive a 25% discount on your food total, or the right to waive the room rental fee for your rehearsal dinner.   

For all food and functions, we will require an attendance guarantee seven business days in advance.  In the event that unexpected guests should attend, we will make every attempt to serve them the same menu item, however, this cannot be guaranteed.

Audio/visual aids are available for rental through our Sales and/or Catering Department.  We require advance notice for the quotation of pricing and guarantee of availability.

Meeting Room Charges/Facility Fees 
Rental charges apply to all function rooms.  The rental fee for the Grand Ballroom is $500.00; the fee for the Tyrolean Room is $250.  Function rooms are assigned according to the anticipated number of guests.  The Club reserves the right to reassign function rooms.  Extraordinary setup requirements (such as a wedding ceremony or a personalized dessert table) may constitute an additional facility fee.

Food and Beverage Regulation 
In the event that there is food or beverage remaining from your party, it can not be taken out of the function room or the Club by any guest.  A $100.00 minimum order applies to any food or beverage service in a meeting room.  Any specialty beverages can be arranged through your Sales Representative.  The sale and service of alcoholic beverages is strictly regulated by the Rhode Island State Liquor Control Board.  As a licensee, the Alpine Country Club is responsible for the administration of these regulations.  We ask for your cooperation in enforcing the law by not bringing any alcoholic beverages into the Club from outside sources.  We reserve the right to limit and control the amount of alcoholic beverages consumed by your guests.  No alcohol may be purchased or served to any guest under the age of 21.  The Alpine Country Club practices responsible alcohol service and will refuse service to any guest or patron deemed to be intoxicated. 
All functions are required to generate a minimum of $500.00 in bar sales; otherwise a $100.00 bartender fee will be applied.

Menu/Special Menu Request/Pricing 
Menu selections must be submitted to the Catering Department four weeks prior to the function date.  The menu prices listed are our current rates and may be subject to change.  Prices will be confirmed ninety days prior to the function date.  Our professional expertise enables us to customize menus to make your special event a memorable one.


Once a contract is validated, it is understood that if the group should cancel, the group will be subject to a cancellation fee up to 100% of the estimated expenses which the group would incur.  All deposits are non-refundable.

Liability and Damage Policy
The Alpine Country Club reserves the right to inspect and control all private functions.  If the volume from entertainment of public address systems disturbs other members, the Club reserves the right to request the party to lessen the volume.  Liability for damage to the premises will be charged accordingly.  The Club cannot assume responsibility for personal property and equipment brought into the banquet area. The client assumes all responsibility and shall indemnify and hold Alpine Country Club harmless from and against any and all physical damage to the Club and/or grounds, and for any personal injury to guests and employees of the Club caused by acts, conduct or omissions of the client and their guests.  The Alpine Country Club reserves the right to cancel a function at any time (including during the event) where the rules are not being observed or when the functions are of a nature not suitable to the Club.

Contracted Vendors and Performers
Clients shall use their best efforts to ensure that all contracted vendors and performers act in accordance with all local and State laws, regulations and ordinances; as well as Club rules and policies.  The client shall be held responsible for damage caused to Club property by a contracted vendor or performer.  Alpine Country Club shall not honor any demands or arrangements made for, or by, a third party contract.  The use of amplified music or voice, outside of the rented room space (especially on Club grounds), is prohibited.  Performers are expected to be set-up one hour prior to the start of an event and must vacate the property within 1 hour after the conclusion of an event.

If Alpine Country Club is unable to perform its obligations under this agreement for any reason beyond its control, including but no limited to strikes, labor disputes, accidents, government requisitions, restriction or regulations on commodities, acts of war or God, such non-performance is excused and Alpine will not be liable for consequential damages of any nature.